Top 5 AI Note-Taking Tools You Need in 2025

Let’s be honest: nobody likes taking meeting notes. They’re tedious, they get lost in email threads, and half the time, nobody reads them anyway. Enter AI note-takers—the tools that listen, transcribe, and even summarize your calls so you can actually focus on the conversation.

We tested the best options out there in 2025. Here’s our Top 5 AI Note-Taking Tools—with pricing, pros, cons, and a verdict on who should use each.

1. Fathom

Why it stands out: Fathom is the fastest, cleanest experience we’ve seen. It joins your calls automatically, records, transcribes, and creates instant highlights. It integrates natively with Zoom, Meet, and Teams, making it feel like a natural extension of your meetings.

Pricing (2025):

• Free: Unlimited calls, highlights, and transcripts

• Teams plan: $19/user/month with advanced sharing & integrations

  Get 10% Off clickup to integrate your meeting notes. Click here: clickup.com

Pros:

• Truly unlimited free tier (very rare in this space)

• One-click highlights for key moments

• Integrations with HubSpot, Notion, Slack

• Lightning-fast summaries http://clickup.com

Cons:

• No advanced analytics like competitor Fireflies

• More polished for small/medium teams than large enterprises

  Get 60 days FREE trial of premium features with this link: Fathom

  
  

2. Otter.ai

Why it stands out: One of the originals in this space, Otter.ai has refined transcription to near perfection. It not only takes notes but also generates real-time summaries during the meeting. Great for teams that live in Zoom or Teams.

Pricing (2025):

• Basic: Free (300 minutes/month)

• Pro: $16.99/month (1,200 minutes/month)

• Business: $30/month per user (6,000 minutes/month, collaboration features)

Pros:

• Highly accurate live transcription

• AI-powered summaries & action items

• Smooth integrations with calendars and video platforms

Cons:

• Free tier is limited (time cap)

• Interface can feel crowded with features

  
  

3. Fireflies.ai

Why it stands out: Fireflies is built for sales, customer success, and teams that rely on call insights. It doesn’t just transcribe—it tags questions, detects objections, and integrates with CRMs.

Pricing (2025):

• Free: Limited transcription & storage

• Pro: $10/month

• Business: $19/month

• Enterprise: $39/month (advanced analytics & security)

Pros:

• Conversation intelligence (sentiment analysis, topic detection)

• Wide integrations: Salesforce, HubSpot, Slack, Asana

• Affordable pricing tiers

Cons:

• Interface can be overwhelming for first-time users

• Storage limits on cheaper plan

  
  

4. Sembly AI

Why it stands out: Sembly is the project manager’s dream. It doesn’t just create transcripts—it identifies decisions, tasks, and topics, then organizes them so projects move forward without confusion.

Pricing (2025):

• Personal: Free (basic transcription)

• Professional: $10/month

• Team: $20/month/user

• Enterprise: Custom pricing

Pros:

• Detects “decisions” and “tasks” automatically

• Great collaborative team features

• Easy integrations with PM tools

Cons:

• Interface is less sleek than Fathom or Otter

• Advanced features locked behind higher tiers

5. tl;dv

Why it stands out: The name says it all: too long; didn’t view. tl;dv captures your meetings and generates instant summaries and highlights in multiple languages. Perfect if you don’t want to rewatch hours of recordings.

Pricing (2025):

• Free: Unlimited recordings & transcripts, no AI notes

• Pro: $25/month (AI summaries & integrations)

• Business: $59/month (team collaboration, admin features)

Pros:

• Instant highlights with timestamps

• Multilingual transcription

• Integrations with Notion, Slack, Google Docs

Cons:

• AI notes only available in paid tiers

• Limited analytics vs Fireflies and Sembly

Neurotek’s Recommendation

At Neurotek, we’ve tested them all—and we use Fathom every day. The unlimited free plan makes it unbeatable for startups and small businesses, and its one-click highlights save hours of admin work. For anyone who wants speed, simplicity, and clean AI notes without the bloat, Fathom is the clear winner.

👉 If you’re serious about freeing yourself from manual note-taking in 2025, start with Fathom. Use this link to get 60 days free premium features!